Corporate Scrutiny Committee

11 May 2026

 

Report of the Chief Strategy Officer

 

Monitoring and Tracking of Approved Council Motions

1.           This report provides information on progress to resolutions and actions approved by Council motions since 10 November 2025, when the Corporate Scrutiny Committee last received an update. 

 

Background

 

2.           At its meeting in November 2025, the Committee confirmed that responses to motions agreed by Full Council were to be coordinated by the Council’s Strategy function, working with Democratic Services, Council Management Team, and relevant service areas.

 

3.           This was to ensure motion resolutions are actioned in a timely manner, and to ensure that City of York Council is proactive in articulating a clear position to UK Government on the issues that are most pertinent to York’s residents.

 

4.           As set out in Annex A, there are currently 27 ‘live’ motions, each with several resolutions. These motions range from July 2023 to present.

 
Consultation

5.           Relevant officers from across the Council, have been engaged in reviewing and responding to Council motions. This input has informed the progress against motions in Annex A of this report.  

 

Options

         

6.           Scrutiny committee is invited to note the progress made on Full Council Motions.

 

7.           It is further invited to consider the closure of 13 motions recommended for closure in Annex A (motions: 1, 5, 10, 12, 13, 14, 16, 17, 19, 20, 22, 23 and 27).  The resolutions and actions in these motions have been completed.

 

8.           Members are invited to:

 

a.   Note and review progress against motions activity and recognise the closure of motions as recommended for closure in Annex A.

 

b.   Note and review progress against motions activity, recommending further clarity of work against all or part of the motions recommended for closure in Annex A

 

Analysis

 

9.           Motions are raised by all elected groups at Full Council meetings. Closure of a motion would confirm the Council has responded to the elected representative’s intention to reflect the interests of residents.  This does not preclude further motions about the same topic, with different resolutions in the future.

 

10.        If the Committee identifies motions are not yet ready for closure with further clarity required, officers will review suggested activity and bring a further report back to the Committee at a later date.

 

Council Plan

 

11.        Whilst this report does not in itself materially affect how the work of scrutiny can support and develop the Council’s overall priorities set out in the new Council Plan 2023-27, the effective implementation of approved Council motions can contribute to those priorities, dependent upon the area of concern being addressed in those motions.

 

Implications

 

12.        There are no financial, HR, equalities, legal, information technology, crime & disorder, property or other implications associated with the recommendations in this report.  However, there may, of course, be implications associated with the implementation of any of the motions listed in Annex A, which will be considered by responsible officers.

Risk Management

 

13.        Reputational – a risk of not responding to, or providing uncoordinated responses to, motions approved by Full Council, is that the Council’s reputation is damaged. The proposed process will support the mitigation of this risk by creating a convening function to progress responses.

 

14.        Political – failing to respond to Full Council motions is a political risk as they often relate to national/international issues that Councillors and residents want to respond to. Through identifying these motions and utilising Council processes to reach out to government, the proposed process helps to mitigate this risk.

 

        Recommendations

15.        Corporate Scrutiny Committee is asked to note the contents of Annex A to this report.

 

Reason: To ensure that processes for monitoring and implementing approved Council motion resolutions remain sufficiently effective.

 

16.        Corporate Scrutiny Committee is asked to consider the motions recommended for closure.

 

Reason: To ensure that the monitor is up to date and further focused progress can be made against outstanding motions.

 

Contact Details

 

Author:

 

 

Chief Officer Responsible for the repot:

 

Samuel Blyth

Head of City Strategy and Corporate Programmes

 

 

Roshaan Awan

Strategic Officer

 

Claire Foale

Chief Strategy Officer

 

 

Report Approved

x

Date

30/04/26

 

 

 

 

 

 

 

 

Specialist Implications Officer(s)

 

Bryn Roberts, Director of Governance and Monitoring Officer

 

 

Wards Affected:  List wards or tick box to indicate all

All

x

 

 

For further information please contact the author of the report

 

 

Background Papers:

 

Corporate Scrutiny Committee, Monitoring and Tracking of Approved Council Motions, Item 36. Agenda for Corporate Scrutiny Committee on Monday, 10 November 2025, 5.30 pm

 

Corporate Scrutiny Committee, Process to respond to Council motions, Item 37. Agenda for Corporate Scrutiny Committee on Monday, 10 November 2025, 5.30 pm

   

Annexes

 

Annex A: Council motion tracker

 

Abbreviations

 

All abbreviations used throughout the report should be listed here in full e.g. CSMC = Corporate & Scrutiny Management Committee.